A TWO-DAY self-assessment of the performance accomplishments of MSU-IIT’s cost centers opened this morning at the Stargate Dream Vacation Resort in Cagayan de Oro with all cost center heads and their financial assistants, and Institute officials in attendance.
The process, in particular, takes a look at the Work and Financial Plans (WFPs) of the cost centers for the year 2016 and their budget allocations for the year 2017, per quarter.
It also includes an orientation-workshop that will help cost center heads and their financial assistants in preparing their WFPs for the year 2018. The Institute’s budget proposal for the year 2017 has already been submitted to the Department of Budget and Management.
The December 5-6 year-end assessment is organized by the Office of the Vice Chancellor for Planning and Development in coordination with the Budget Management Office.
“This activity allows MSU-IIT to assess how efficiently it utilizes government funds,” Dr. Feliciano B. Alagao, Vice Chancellor for Planning and Development, said.
“From here we can go on to provide recommendations on how we can more efficiently utilize funds in the future,” Alagao added.
Ms Armilyn K. Abragan of the Internal Audit Service Unit of the Institute said that the year-end assessment allows MSU-IIT to evaluate how its cost centers utilized the amounts allotted to them.
“This is also where the Institute can learn where finances allotted to cost centers went to and how these were spent vis-a-vis the accomplishment of targets set,” she said.
“Exercises such as these present MSU-IIT with the opportunity to identify and correct mistakes, and hone its ability to properly program its funds in the future, like in the crafting of the 2018 WFPs,” Abragan added.
“ISO Certification is just a consequence. The ultimate goal is to give quality services to our customers— the students,” said Prof. Emelyn Richardson Mordeno, Acting Director of the Quality Assurance Management Services Office (QuAMSO) of the Office of the Vice Chancellor for Planning and Development (OVCPD).
Prof. Mordeno, the resource speaker and facilitator of the series of ISO workshops held in the Institute shared her knowledge and expertise in Organizational Development (OD) as a former Internal Auditor and HR Specialist of Aboitiz Transport System, an ISO certified company. She intends to help boost the Institute’s present status to a higher level of systematic, organized, and quality services for its constituents.
The awareness seminar on International Organization for Standardization 9001:2015 Certification was launched on April 11, 2016 at the Institute Gymnasium hosted by the QuAMSO of the Office of the Vice Chancellor for Planning and Development (OVCPD).
OVCPD conducts series of ISO Workshops for the different units of the Institute which started on August 16, 2016 and will continue until September 13, 2016. Staff and faculty are excused from work and classes are suspended accordingly.
Vice Chancellor for OVCPD Dr. Feliciano B. Alagao said that “We should continue to educate and involve everyone in the process as we motivate ourselves to do our mandates with quality outputs. MSU-IIT as a Higher Education Institution (HEI) shall follow the statutory and regulatory requirements mandated to us,” he added.
The activity basically reviews all the important elements of the Institute as an organization as prescribed under the requirements of ISO 9001:2015. It looks into the needs and expectations of both internal and external customers of the organization, assesses organizational threats and opportunities, re-assesses roles and functions, identifies competencies, and reviews the organization’s processes and lines of communication.
See the schedule of ISO workshops for the following offices:
by Jermae Benette Dollete and Bainorah I. Amate, OVCPD
The Office of the Vice Chancellor for Planning and Development (OVCPD) conducted the Impact Evaluation (IE) Orientation on January 24, 2016 at the Institute Boardroom. This IE Orientation was designed to precondition mindsets of units with extension services to include impact assessment as part of extension service planning.
The speaker, Dr. Ma. Christina Duyaguit is the Director of Institutional Planning and Development Services (IPDS) of OVCPD. She just came from a technical course training on impact evaluation after being awarded with a full scholarship by National Economic and Development Authority (NEDA) and the Philippine Institute for Development Studies (PIDS).
Duyaguit explained the need to assess extension related policies, programs, and projects. As a guide, she also presented the Theory of Change (TOC), a general format used to present the desired or expected results of an Impact Evaluation.
“In its simplest form, it describes the sequence of events that one expects the program to put in place that will lead to the desired outcomes” Duyaguit said. Participants were the members of the Institute Committee on Extension and Community Involvement (ICECI) composed of representatives from the different colleges and units of IIT.
OVCPD plans to conduct another orientation regarding IE this year to train the participants and to cover more extensively the actual procedures of the assessment. By then, interventions on the project may be given emphasis to establish whether such intervention benefit the beneficiaries.